The Board may by resolution revoke (for the remainder of the year) or suspend (for part of the year) the membership of a Member for cause which shall include serious transgressions of the Club’s Rules and Regulations, as contained in the Club Handbook and/or posted on the Club’s website, as modified from time to time, or for interfering with other Members’ reasonable use and enjoyment of the Club’s facilities, subject to the following:
- Initial attempts to resolve the issue will be made by clubhouse staff and / or appropriate Board members. This may include a warning that membership may be suspended or revoked if the Member fails to cease the transgression.
- If the issue persists, the appropriate Board member, such as the Club President or Secretary, shall give at least 48 hours’ notice to such Member that a meeting of the Board will be held at which the Board will consider the revocation or suspension of his/her membership. The Board will advise the Member that he/she is entitled to attend the meeting and give the reasons why he/she opposes the proposed revocation or suspension of membership.
- Within seven (7) days after such meeting, the President, and/or the Board member designated by the President, shall inform the Member, through a written notice, as to whether or not there will be a disciplinary action or termination of Membership and the reasons for such decision.
- Upon receipt of the written notice, the Member will have five (5) days to give the Board a written submission opposing the disciplinary action or termination.
- Within ten (10) days after sending the written notice to the Member, the Board may pass a resolution authorizing disciplinary action or the termination of Membership for violating any provision of the Club rules or By-laws. The Board shall consider the written submission of the Member, if provided, before making a final decision regarding disciplinary action or termination of Membership.
- The decision of the Board is final, and binding and no appeal is allowed.
- A Member whose membership has been suspended will have his/her membership reinstated at the end of the suspension period as determined by the Board. A Member whose membership has been revoked will again be eligible for membership to the Club the following year.
- If the complaint involves a Board member, said Board member must excuse themselves throughout the disciplinary process to avoid conflict of interest.
- Notwithstanding this Discipline Policy, serious violation of the Club’s Code of Conduct may result in immediate and temporary disciplinary action as per the City’s Suspension and Ban Policy.
- Notwithstanding this Discipline Policy, the Board may also refer to HPTC’s Abuse and Harassment Policy to address complaints of abuse and harassment.